The Benefits of Cloud-Based Legal Software: Prioritizing Communications in Your Law Practice
"Did you get my message?" Many legal professionals dread this question because the answer is no, either because the message never arrived or it's buried under other correspondence. Staying organized is essential for legal professionals, but it's difficult when you don't have the proper tools. That's why many lawyers, paralegals, guardian ad litems, and other experts on law-related matters rely on cloud-based legal technology.
What Is Cloud-Based Legal Technology?
Cloud-based legal technology, also called legal cloud technology, is a digital storage system that benefits attorneys as well as clients. Cloud communication tools keep important information in one convenient system. You can access a cloud system for lawyers anytime, anywhere. This makes it easy to keep up with cases without digging through piles of paperwork.
A legal loud system helps eliminate the need for multiple programs and apps. When you use cloud technology for legal matters, you can:
- Email clients or other legal professionals
- Schedule and track legal appearances, such as client meetings or court dates
- Manage invoices, collect payments and send payment reminders
- Collect and store evidence for cases
- Upload PDFs and other legal documents
- Send legal motions to clients or opposing counsel for a quick review
- Store confidentiality agreements or other contracts for quick retrieval
- Schedule or launch video conferencing
Some legal cloud software even lets you record written notes or upload audio files for your cases. This provides a quick refresher when you have to jump between multiple cases throughout your workday.
Is Legal Cloud Technology Safe?
Privacy is non-negotiable when it comes to most legal matters. A client or colleague can lose a case or face serious legal repercussions if personal data gets into the wrong hands. Your community may also lose respect in you, making it difficult for you to continue building your legal career.
With so much at stake, it's not surprising that some legal professionals are hesitant to use legal cloud technology. They worry that the digital platform isn't secure or fear that technical glitches can result in lost work. Some professionals also fear that the system may be too hard to navigate. These are all valid concerns, so keep the following information in mind when considering legal cloud technology:
- Consider a company that monitors itself 24/7 rather than just relying on outside agencies. At 8x8, we continuously monitor our infrastructure and react immediately to potential threats.
- Remain compliant with guidelines for HIPAA, PCI, FIPS, and FISMA. Choosing technology that honors these guidelines helps protect you and your clients when you transmit private data.
- Ask about tech support. Find out whether your legal software offers prompt attention when issues arise, whether you're worried you've been hacked or you simply need help upgrading your account.
You may also find it comforting to know that it's often easier to protect information stored on cloud-based legal software than hard copies of documents. If someone vandalizes your office or a natural disaster occurs, your legal documents may be gone for good. Digital storage prevents this issue.
Cloud-Based Legal Software for Your Office
After reading the information above, you may have questions about the risks and benefits of legal cloud technology. Reach out to 8x8 with your concerns about compliance, reliability, or performance. We're happy to help you evaluate cloud-based legal software and determine whether it's a practical option for your business.