Cloud Based Video Conferencing

Cloud based video conferencing allows organizations to access video conferencing software that is more effective and has richer features. Compared with software that is installed onsite, cloud hosting enables companies to save money and access technology they may not otherwise have. This allows even small businesses to take advantage of enterprise-level software, and large enterprises to generate significant savings.

Using a SaaS model, call center software vendors rent out software service to organizations that need video conferencing but don't necessarily want to invest in the infrastructure and ongoing maintenance costs associated with a full onsite installation.

How Does Cloud Based Video Conferencing Work?

Cloud based video conferencing uses cloud hosting to access video conferencing software from one or more peer computers. Since the software is running in the cloud, your system doesn't need to use as much of its resources to run the video conferencing system.

In order for video conferencing to work, each participant or group of participants needs access to an Internet-enabled camera, an Internet connection, video conferencing software, and possibly even a dedicated room with the right lighting and technology to make larger conferences possible. Traditional video conferences may be much more extensive than cloud based video conferences, requiring a greater investment and ongoing technology upgrades.

Instead, cloud based video conferencing is easier to get started with---and the process is fairly simple once you have the equipment and software you need. To get the right system for you, consider asking your software vendor for help.

Cloud based video conferencing relies on offsite servers. Using this process, cloud based video conferencing connects participants:

  1. Starting the software: The user's computer (or the users' computers) opens the software either in an Internet browser or through a user portal.
  2. Sending the request: A request is sent from the user computer to the cloud server or network of servers for processing.
  3. Response from the server: In response, a conversation is initiated between the server and any computers that are part of the conference. This allows audio and video feeds to be connected.
  4. Connection: The participants are connected, and an ongoing back-and-forth happens very quickly over high-speed Internet.

In the past, or without cloud computing, computers had to have separate copies of each software system installed onsite. Because the Internet was slower, using cloud computing to "outsource" the work of computing to servers was impractical in most cases---the software would be too slow. User computers would have to do everything themselves and be upgraded fairly frequently to keep up with the changing demands of software.

What is Cloud Computing?

Cloud computing is a way to outsource computer work to a network of servers instead of having to run everything on your own computer. This can save memory, processing, and other computer resources. You don't necessarily have to upgrade your computers as often or invest as much in infrastructure.

Typically, cloud computing-based software is licensed according to a Software as a Service (SaaS) model. Companies usually subscribe and get access to the software for a specific number of user accounts over the course of a particular period of time.

How Can Cloud Based Video Conferencing Help My Organization?

With cloud based video conferencing, you can host more meetings via video instead of having to travel to in-person events. You can conduct training for new employees, offer classes and webinars, share information, and so much more without having to spend as much time or effort on account management.

This can free up time for your IT team to get more accomplished. That way, you can focus on the important projects that are ignored when controlling, enabling, and managing user accounts takes up too much of your time.

Getting Started with Video Conferencing from the Cloud

Your organization can use cloud based video conferencing by obtaining a software license from a UCaaS (Unified Communications as a Service) vendor. Companies using cloud video conferencing can host meetings, reduce their own infrastructure costs, and stay productive as a team.

Collaboration is key to the success of any business. Easily collaborate from anywhere on any device using the most integrated video and audio conferencing with HD quality and instant screen sharing. Call 1-866-879-8647 or fill out an online form to request a no-obligation quote from an 8x8 product specialist.

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