There are many options for virtual teamwork, but Google Workspace is what really gets us excited. With this suite, teams can work together effectively even when members are in different locations or using different devices.

However, just like any other business collaboration tool, you need some training before you can make the most of Google Workspace.

Software for working together virtually, especially useful in telecommuting or mixed office settings.

Collaborating with coworkers can be challenging if you don't see them regularly. Fortunately, in the last few years, a lot of new work-from-home technology has emerged to help fill the void.

To create an atmosphere similar to a face-to-face meeting using Google Docs and Hangouts, you'll need a few things.

• Using video technology for crucial discussions and conferences.
• The ability to communicate with coworkers in real time, both for serious business purposes and for more casual "water cooler" chat.
• Software for making plans that helps remote workers stay on the same page.
• With screen sharing, you can demonstrate precisely what you mean even to a remote recipient.

Yet, despite these aids, it remains challenging to replace in-person meetings for reviewing documents, working together as a team, and other such activities. Is there a method for physically working on multiple elements of a project (such as a pitch deck design) simultaneously? To what extent is it possible to safeguard private information while using a Google account to communicate? How can you simulate the excitement and immediate feedback of a face-to-face gathering?

When a team works together in person to achieve a goal, there is a special energy and atmosphere that develops. It may be difficult to replicate the same conditions in a hybrid or remote setting. When looking for a business online collaboration tool, you should be looking to fill these voids.

There are many gaps that can be filled by different collaboration tools, and Google Workspace enterprise makes full use of this.

What are Google Workspace collaboration tools?

10 Google Workspace tips to improve collaboration in your company

Top 10 tips to work with remote teams

Google Workspace is unparalleled among enterprise-grade collaboration tools. Their online collaboration productivity suite includes a wide variety of features, such as:

• Business email accounts (aka Gmail)
• Shared calendars
• Real-time chat
• Video conferencing (via Google Meet)
• Word processing software (aka Google Docs, where up to 10 people can work simultaneously)
• Spreadsheet software (known as Google Sheets)
• Presentation software (Google Slides)
• Cloud storage (Google Drive)
• Survey administration software (aka Google Forms)

Google Workspace includes a lot of products and extra features, and that's already impressive, but what really sets it apart is how well they work together.

For an example of the collaborative features available in Google Workspace, consider the following:

• Collaborate with a coworker in real time within a document while chatting with them, and invite others to join the conversation with a single click.
• If you need to join a meeting but are currently in transit or away from your computer, you can use Google's video conferencing feature right from your mobile device. Because of this, people from all over the world can easily participate in online conferences that involve simultaneous collaboration.
• For insight into how your staff is adjusting to the new productivity tools, administrators can peruse usage data.
• These are just a few examples of the excellent standard features that come with Google's suite of collaboration tools. Learning to use Workspace will facilitate remote teamwork immensely.

We've compiled some Google Workspace best practices to help you get the most out of the suite and improve teamwork in your business.

1. If your team is unfamiliar with Google Workspace or other virtual collaboration tools, you should schedule some time for training. While Google Workspace's interface is very straightforward and simple to use, familiarity with the program takes time. Have patience as your team learns to use the new software and provide them with the resources they need to succeed.
2. Pick some winners: Learning cutting-edge technology is challenging, so you need some allies. Select "champions" who will be responsible for mastering the features of each productivity app in Google Workspace. Doing so will involve your staff in the onboarding process and increase the likelihood that your business will make good use of the resources at its disposal.
3. Create a group schedule using Google Calendar to keep tabs on everything from training sessions to team outings. It can be difficult to track down everyone on a geographically dispersed team. However, with Calendar, it's easy to see what everyone is up to at any given time, regardless of their physical location.
4. Set up meeting spaces: Create a dedicated space for your team to meet and chat, where they can easily communicate and share files to boost productivity. Google is also working on implementing this functionality right now. In the near future, Google Chat will morph into Google Spaces, which will offer even more robust collaboration features such as:

• In-line topic threading
• Assigned tasks
• Presence indicators
• Expressive reactions
• Message pinning
• User roles

Team leaders should begin training their members on how to use this function now so that they will be prepared to take advantage of it when it is released.

1. Make use of shared folders to organize your company's files, allowing certain groups of workers access while keeping out others. It's simple to distribute files to the right people with the help of shared folders.
2. Google Meet makes it simple to host online video conferences and share documents, spreadsheets, and even your entire desktop with attendees. As an added convenience, these gatherings can be recorded and captioned so that they can be viewed without audio at any time. If your team works across multiple time zones, this is a great way to avoid the hassle of scheduling a meeting by having everyone watch the recording when it is most convenient for them.
3. Learn time-saving tricks: Google's collaboration tools include a number of tricks and shortcuts that can make working together and getting things done much simpler. While editing a Google Doc, you can do a quick web search without leaving the document. It's easy to do; from the main menu, select "tools," and then from the submenu that appears, select "Explore." Such short cuts are just one of many that can be used to improve efficiency in the workplace.
4. Build a website for your group using Google Sites, where you can make a website with no coding experience necessary. These are fantastic for keeping a large team aligned and informed about the big picture.
5. If there is something you need that Google Workspace doesn't have, I would recommend looking into an add-on. Modifications can be easily implemented with the help of any existing Google service (i.e. Docs, Sheets, Slides, etc.). To discover and install new extensions, select the tab labeled "Add-Ons" from the menu bar.
6. Obtain Opinions On: You can make and send out surveys with Google Forms. It can be challenging to gauge the health of a virtual or hybrid team and the emotional state of its members. Thank goodness, you won't have to speculate. Use Forms instead to conduct anonymous surveys within the company to gauge morale.

1. Simplify communication with a team mailing list

Do you have team members located all over the world who need access to the same information? Create a Groups email list for your staff to facilitate easier communication. Then, use the group's email address to send updates and share resources like team calendars and Drive documents with everyone at once, rather than sending individual emails.

2. Stay organized with team calendars

It can be difficult to schedule meetings that work for everyone on a global team that is spread across multiple time zones. By superimposing the schedules of your coworkers, you can quickly see when everyone is free to get things done. A number of team calendars can be made to keep track of various events like meetings, training, vacations, and more. Meetings and other group gatherings can be easily scheduled now that you have everyone's available times.

3. Empower team members with project or team spaces

Having a dedicated area in Chat or Chat in Gmail can help remote team members stay in touch with one another. Now it's easier than ever for people to make connections with one another, collaborate on projects, discuss best practices, and foster a more cohesive group dynamic.

4. Store, share, and access team resources from anywhere in the world

Searching for a safe and simple method to share and archive your team's files? Gather your team's work in one central location on Drive or a shared drive, and then distribute it instantly. Drive highlights the modified files after a change is made. Members of the team can use any device, at any time, to safely access the most up-to-date team files.

5. Coordinate project plans and schedules

Team projects and schedules can be challenging to manage, especially when priorities shift or new tasks are added at the last minute. Create a dynamic project plan in Sheets to organize your team's efforts and monitor progress. Team members from all over the world can update their progress instantly, eliminating the need to sift through individual emails. Task delegation and schedule adjustments are simplified when all team members have access to the most recent version of the project plan. In addition, you can see people's replies as they come in.

6. Hold video meetings and remote events with team members

Team members who are geographically dispersed can maintain constant communication through the use of Meet, which can be accessed from any computer or mobile device. Meet and Gmail both support video conferencing, so you can use either one to participate in a virtual get-together and talk about anything you like. The need for physical travel to maintain communication has been eliminated, and yet all parties involved still reap the benefits of personal interaction.

7. Edit team documents in real time

Collaborating on a file type such as a document, spreadsheet, or presentation with a remote team? You won't have to send and receive multiple attachments when sharing files via email. Team members can use Docs, Sheets, and Slides to collaborate in real time, share their edits, and discuss specific sections of a document with inline chat and comments. All team members will always be working from the most recent versions because changes are saved automatically. Chat or Chat in Gmail also makes it easy to share and collaborate on team documents and spreadsheets.

8. Give presentations to remote audiences

Use Meet to hold a video meeting and share documents, presentations, and other files when you can't be there in person. Video conferences can be recorded and viewed by attendees in different time zones at a later date; closed captioning also makes it possible for those who are hearing impaired to participate in the meeting.

9. Broadcast the latest information to large groups or teams

Web pages simplify dissemination of data to wide audiences. It's up to you to decide who sees updates and when they appear. Create a website in Sites and add embedded Google Docs, Sheets, and Slides to share a collection of content within your organization or with the public. You can also help your team stay on top of information that's changing by the minute by providing them with documents, spreadsheets, and presentations. Depending on the size of your target audience, you can choose from a number of different sharing options.

10. Collect information from team members or customers

Need to survey a sizable population, whether it be an internal team or an external client base, for data? Google Forms makes it easy to make and analyze surveys on any device and platform. Make a quick poll, get feedback from a wider team on a document, conduct a survey to gauge customer satisfaction, and much more. Forms and Sheets allow you to collect responses, view survey results, and visualize your data in visually appealing ways.