Do you have team members located all over the world who need access to the same information? Create a Groups email list for your staff to facilitate easier communication. Then, use the group's email address to send updates and share resources like team calendars and Drive documents with everyone at once, rather than sending individual emails.
It can be difficult to schedule meetings that work for everyone on a global team that is spread across multiple time zones. By superimposing the schedules of your coworkers, you can quickly see when everyone is free to get things done. A number of team calendars can be made to keep track of various events like meetings, training, vacations, and more. Meetings and other group gatherings can be easily scheduled now that you have everyone's available times.
Having a dedicated area in Chat or Chat in Gmail can help remote team members stay in touch with one another. Now it's easier than ever for people to make connections with one another, collaborate on projects, discuss best practices, and foster a more cohesive group dynamic.
Searching for a safe and simple method to share and archive your team's files? Gather your team's work in one central location on Drive or a shared drive, and then distribute it instantly. Drive highlights the modified files after a change is made. Members of the team can use any device, at any time, to safely access the most up-to-date team files.
Team projects and schedules can be challenging to manage, especially when priorities shift or new tasks are added at the last minute. Create a dynamic project plan in Sheets to organize your team's efforts and monitor progress. Team members from all over the world can update their progress instantly, eliminating the need to sift through individual emails. Task delegation and schedule adjustments are simplified when all team members have access to the most recent version of the project plan. In addition, you can see people's replies as they come in.
Team members who are geographically dispersed can maintain constant communication through the use of Meet, which can be accessed from any computer or mobile device. Meet and Gmail both support video conferencing, so you can use either one to participate in a virtual get-together and talk about anything you like. The need for physical travel to maintain communication has been eliminated, and yet all parties involved still reap the benefits of personal interaction.
Collaborating on a file type such as a document, spreadsheet, or presentation with a remote team? You won't have to send and receive multiple attachments when sharing files via email. Team members can use Docs, Sheets, and Slides to collaborate in real time, share their edits, and discuss specific sections of a document with inline chat and comments. All team members will always be working from the most recent versions because changes are saved automatically. Chat or Chat in Gmail also makes it easy to share and collaborate on team documents and spreadsheets.
Use Meet to hold a video meeting and share documents, presentations, and other files when you can't be there in person. Video conferences can be recorded and viewed by attendees in different time zones at a later date; closed captioning also makes it possible for those who are hearing impaired to participate in the meeting.
Web pages simplify dissemination of data to wide audiences. It's up to you to decide who sees updates and when they appear. Create a website in Sites and add embedded Google Docs, Sheets, and Slides to share a collection of content within your organization or with the public. You can also help your team stay on top of information that's changing by the minute by providing them with documents, spreadsheets, and presentations. Depending on the size of your target audience, you can choose from a number of different sharing options.
Need to survey a sizable population, whether it be an internal team or an external client base, for data? Google Forms makes it easy to make and analyze surveys on any device and platform. Make a quick poll, get feedback from a wider team on a document, conduct a survey to gauge customer satisfaction, and much more. Forms and Sheets allow you to collect responses, view survey results, and visualize your data in visually appealing ways.