Ins and Outs of Help Desk Issue Tracking

Help desk issue tracking can help your organization stay on top of the open technical support tickets and ongoing support issues your organization is experiencing by allowing you to be more responsive to your users' needs and to keep everything organized.

Support tickets can quickly fill up your help desk queue without some kind of system for keeping track of every priority level, technician assignment, and interaction with users. 

If you've been considering how to get the best out of your current help desk and IT departments, read more below about how help desk issue tracking works and how to ensure that your organization has the right solutions for help desk ticket management.

If you haven't already taken advantage of this fantastic bit of technology, now is the time to make it a part of your current SaaS family.

What Is Help Desk Issue Tracking? 

Help desk issue tracking software can help your IT help desk team stay organized and keep track of all of the support requests filed by users. As incoming support requests occur, the software keeps these categorized by priority and helps the IT department ensure that each request receives the support it needs. With large numbers of incoming requests, it makes sense for help desk departments to have a consistent and well-organized system, and help desk issue tracking software makes this possible. 

Without software, requests have to be prioritized by hand, but that's not always practical for a business---even less so for businesses with very large numbers of requests to process and assign. With multiple users, too, your help desk can quickly assign tickets to different technicians and process everything within a reasonable period of time to provide high-quality service to your users. That's the key reason for using help desk tracking software. 

How Does Help Desk Issue Tracking Work? 

Help desk issue tracking allows you to organize and respond to tickets more effectively. To do so, technicians have access to software that helps them create priorities and assign deadlines. 

Here are a few features help desk software uses to track tickets: 

  • Automated rules. Using automated rules to assign priorities and integrate incoming tickets, software can help your organization keep track of reported issues. 
  • Custom rules. Create your own rules to organize tickets and assign them to technicians. This allows you to customize your tickets to individual technicians who might have a particular specialty. 
  • Simple rule tracking. This area allows you to viewing tickets and organizing them yourself, once again giving you a more customizable option of assigning certain tickets to certain technicians. 
  • Report generation. You can generate reports so you can see at-a-glance what's happening within your help desk and what needs further attention from your team. Analytics help you delve deeper into the data and identify trends. 

With these and other features, help desk issue tracking software can help you stay organized and ensure users are receiving the support they need.

You can monitor staffing levels to ensure that you have the team necessary to get the work done properly and responsively, too. Once you notice a significant change or uptick in tickets, you can quickly make changes and find the help you need so you aren't as stuck. You have information you can take to management showing the workload and any backlog you've experienced in ticket management and response---making it easier to justify the business case for additional hiring or for making administrative changes. 

Getting Started with Help Desk Tracking

Help desk tracking can keep your team organized and prevent you from losing track of important tickets. It helps you monitor ongoing performance and ensure that everything is on target. The right software should be one that is cost-effective and easy-to-use, so be sure to look into systems that provide high-tech help desk solutions that make your daily IT needs more efficient and beneficial to your organization as a whole.

Choose a world-class help desk and SaaS technology solution and focus on what's important: growing your business. Call 1-866-879-8647 or fill out an online form to request a no-obligation quote from an 8x8 product specialist.

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